Privacy Policy

1. Introduction

Timenox ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our QR code attendance management system and related services.

By using Timenox, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our service.

2. Information We Collect

2.1 Personal Information

We may collect the following personal information:

• Name, email address, and contact information
• Employee ID and department information
• Attendance records and check-in/check-out times
• GPS location data for attendance verification
• Photographs taken during attendance verification
• Device information and browser fingerprinting data
• IP addresses and network information

2.2 Usage Information

We automatically collect certain information about your use of our service:

• Log data and analytics information
• Device type, operating system, and browser information
• Pages visited and features used
• Error logs and performance data

3. How We Use Your Information

We use the collected information for the following purposes:

• Provide and maintain our attendance management service
• Process attendance records and generate reports
• Verify user identity and prevent fraud
• Send notifications and updates about our service
• Improve our service and develop new features
• Comply with legal obligations and regulations
• Provide customer support and respond to inquiries

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

• With your consent: When you explicitly authorize us to share your information
• Service providers: With trusted third-party service providers who assist us in operating our service
• Legal requirements: When required by law, court order, or government regulation
• Business transfers: In connection with a merger, acquisition, or sale of assets
• Safety and security: To protect our rights, property, or safety, or that of our users

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Secure data centers and infrastructure
• Employee training on data protection
• Incident response and breach notification procedures

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. Attendance records are typically retained for a period of 7 years to comply with employment and tax regulations.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your data in a portable format
• Restriction: Request restriction of processing
• Objection: Object to processing of your personal information

To exercise these rights, please contact us at support@timenox.com.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience and collect usage information. You can control cookie settings through your browser preferences.

For more information about our use of cookies, please see our Cookie Policy.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers comply with applicable data protection laws and implement appropriate safeguards to protect your information.

10. Children's Privacy

Our service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: